To help facilitate and drive learning at your organization, our Assign features enable Admins and Group Admins to easily incorporate Udemy for Business courses into your learning programs.
Overview of Assign Features
Here’s an overview of the ways you can interact with our Assign features:
- Assign a course to help guide your users and facilitate their learning goals
- Set a due date when assigning a course to ensure users have a completion goal associated with their learning.
- Leverage our new “Assigned Courses” page to see a consolidated list of the courses that have been assigned.
- Review progress on Assigned Courses on the Course Insights page where you can see a list of all assigned courses and learner progress.
- Unassign a course if the skill is no longer relevant for your employee or you’ve made the assignment by mistake.
How to Assign a Course
By default, users can view all the courses in the Udemy for Business collection, but you can assign courses to any User or Group if you wish (please note: this option is only available to Enterprise Plan customers). You can use the search bar to look for courses (custom, imported or courses from the Udemy for Business collection), and assign them from the search, browse, directly from the course card or the course landing page. All your imported and custom courses can easily be found and assigned on the Manage Courses page.
To assign a course, navigate to the course you’d like to assign. Hover over the course and click on the Share button. Next, click Assign Course as shown below:
Enter the name or email of the User you’d like to assign the course, or select a Group to assign the course.
Once you’ve selected the User or Group, click ‘Assign to Users’ or ‘Assign to Groups.’
NOTE: Courses can only be assigned to Users who have joined your Udemy for Business account. If a User has not yet joined your account, you cannot assign a course to them.
Set a Due Date When Assigning a Course
To set a due date on a course assignment, click on the calendar icon and select the date you’d like to set for the due date. You can select a date at any point in the future.
Please note: Once you’ve set a due date you will not be able to edit the date. If you’ve selected a date by mistake, unassign the course and re-assign with the correct due date.
Unassigning a Course
If a skill is no longer relevant for a User or you’ve assigned a course to a User by mistake, you can unassign a course. First, navigate to the Assigned Courses page.
From here, select the course you’d like to unassign from the User. Click on the button to the right of the User’s name and select Unassign. This will remove the course assignment from the User and they will no longer see the course under their Assigned course module.
NOTE: Courses can only be unassigned by the Admin or Group Admin who made the course assignment. Furthermore, you can only unassign courses on a User level; you cannot unassign a course from a Group.
Notifications of Course Assignments
Users will be notified of course assignments via email the moment a course is assigned to them. The email will be sent from the Assigner and will indicate which course has been assigned to them as well as the due date if applicable. If a due date is set, Users will also receive a reminder email at the midway point from the date the course is assigned to them to the actual due date.
NOTE: Users will not be emailed if a course is unassigned. Additionally, Admins and Group Admins will not receive an email when a User completes an Assigned course.