This article outlines how Udemy for Business Admins and Group Admins can invite new learners to join the account, and steps they can take if invitations are not being received.
How to invite users
To invite new users, navigate to the Manage tab at the top right of your account and click on Manage Users from the dropdown menu. You can invite users in two ways:
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- Click the Invite New Users button
- Click on Individual email addresses to invite people one by one.
- To bulk import users via a CSV import, click on Import users from CSV. Please note: Currently only Admins have access to the CSV import feature.
Please note: the invitation emails are sent in a HTML format. As a result, your email provider must be able to receive emails in a HTML format for users to accept their invitations.
Allowlisting emails
If your company's firewalls are generally restrictive (certain commonly used sites are blocked), you will need to allowlist the following emails from Udemy for Business to ensure delivery of invitation emails and operation of the password reset function:
- a) udemy.com
- b) udemymail.com
How do users accept their invitations
Invited users will receive an invitation via email to join Udemy for Business. The subject line of the email will include your company's Udemy for Business account name; for example, Invitation to Company's Account. The invitation email will be sent from e.udemymail.com, but the email address of the admin who sent the invite will also be shown before that address. For example, john.smith@company.com via e.udemymail.com.
After inviting users to your account, an invitation email will automatically be sent to those users. The email will link users to your Udemy for Business account, where they’ll enter their name and email, create a password, log in for the first time, and start learning. If the user does not respond to the invitation email within 48 hours, the system will automatically send an invitation reminder to them.
What to do if invitations are not being received
If your users are not receiving email invitations to join your account, please have them check their spam folders. If they still do not receive any invitation emails, and your organization has allowlisted the Udemy for Business emails, please have them contact our Support Team directly for further assistance.
Pending and resending invitations
To view the Pending Invitations page, click Pending Invitations at the top left hand of the Manage Users screen.
On the Pending Invitations page, you can check who has not yet accepted their invite, and resend or cancel an invitation for an individual user by clicking the applicable icon. You can also resend pending invitations to all users at once by clicking Resend All at the top-right hand of the page.
The name of the inviter will also appear in pending invitations, if they sent individual invitations or uploaded the user's email address in bulk through the CSV import. If you sent the invitation to the user it will read "Invited by me".
Please note: Internet Explorer does not allow copying and pasting from Excel into field 1 of the inviting users tool. Users will need to use Chrome or another browser.
Single Sign-On (SSO) accounts
If you have configured SSO and have enabled auto-provisioning in your Settings for SSO, you can grant users access to Udemy for Business in your organization’s Identity Provider. You do not need to invite users one by one within your account, nor do you need to import them through a CSV file.
If you have auto-provisioning disabled, however, you will need to invite users via the above methods (in addition to provisioning access via your SSO directory).
SCIM (System for Cross-Domain Management) accounts
If you have enabled SCIM for provisioning, you can grant users access to Udemy for Business in your organization’s Identity Provider and do not need to invite users one by one.